Information for Clinics and Pharmacies

What is a medication repository

A program that accepts donations of safe, unused prescription medications destined for disposal and redistributes them to patients struggling to afford their medications. These medications often come from long-term care facilities where patients’ medications are packaged into bubble packs and must be disposed of after a change in dose, medication, or transfer of services. Some of these medications can be sent back to their distributor, but many are flushed down toilets or incinerated. A repository reduces this waste and improves patient access to medications.

Donated medication requirements
  • Unopened, tamper-evident packaging

  • Not expired, adulterated or misbranded

  • No controlled substances

  • Must be a room temperature product (unless donated from manufacturer)

How does it work?

Donated medications are shipped to the repository, checked by a licensed pharmacist for quality and safety, then entered into inventory. Recipient clinics, pharmacies and prescribers are able to access our inventory system and request available medications for their patients.

Sign-up to be a recipient clinic or pharmacy

A “recipient” is a clinic, pharmacy or prescriber that has established a partnership with RoundtableRx. To become a recipient, contact us using this form. We will provide the forms required to register as a recipient site with the Minnesota Board of Pharmacy. Once completed, we will provide training and grant access to our online inventory site.

Qualified patients

Our medications are reserved for patients in Minnesota who are uninsured or are ‘underinsured’ and unable to afford their medication despite coverage. Our inventory fluctuates, so our goal is to supplement patients during particularly challenging times (lapses in insurance, ‘donut hole’ period, etc.) or to patients who do not qualify for insurance. 

Recipient clinic and pharmacy responsibilites

Once received, recipient clinics and pharmacies are responsible for maintaining the inventory they order, and records of medications delivered to patients. Recipients are allowed to charge the patient an administrative fee of up to 250% of the current Medicaid dispensing fee. 

Ordering medications

Once received, recipient clinics and pharmacies are responsible for maintaining the inventory they order, and records of medications delivered to patients. Recipients are allowed to charge the patient an administrative fee of up to 250% of the current Medicaid dispensing fee. 

Delivery of Medications

Orders will be shipped in 2-3 business days to the recipient clinic, pharmacy or practice site. The recipient is responsible for dispensing the medication to the patient. By law, medications may only be dispensed by professionals authorized to dispense, which includes pharmacists and most prescribers. Medications received from the repository will often be in a bubble pack. Recipients may repackage these medications, or dispense them in the bubble pack.

Download PDF of information sheet